Self-performed delivery. For ANZ builders with their own crews. Part of the Deep Space platform.

Construction Timesheets That Post Straight to Your Budget

Your crews are your margin. Most builders can't see what they cost until payroll has run.

Carpenters, labourers, foremen and plant operators clock time on site in DS Site. Supervisors approve the week, every hour lands on the right project and cost code, and approved labour posts to the Budget Register as cost the same day. Payroll gets a clean export. Nobody re-keys a timesheet again.

See your crew's week land on the budget

Daily time records captured on site in DS Site, locked once submitted.

Every hour coded to a project, cost code or overhead, by the entry.

Approved weeks post to the Budget Register as labour cost. No journal.

Payroll-ready exports for Deputy, Smartly, Xero and CSV.

The self-performed labour problem

Why Labour Is the Cost You See Last

Subcontracts show up in your commitments the day you award them. Your own crews show up weeks later, as a payroll journal nobody can split by project.

01

Paper timesheets, texts and photos of the whiteboard.

Hours arrive late, in five formats, missing the project or the task. The office spends Monday chasing and guessing which cost code a day belongs to.

02

Payroll and project cost live in different systems.

The payroll system knows who got paid. The project budget doesn't know who worked on it. Someone re-keys hours into a spreadsheet so the PM can guess at labour to date.

03

Overruns surface at month end, not on Tuesday.

By the time labour hits the cost report, the task is finished and the overrun is locked in. There is no early warning on the line you control most.

“We pay our guys to the next fifteen minutes. If the export doesn't match the timesheet to the minute, payroll is wrong and the crew knows it.”

Operations lead, NZ commercial builder. October 2026.

How it works

From the Site Gate to the Budget in Eight Steps

Crews record their day in DS Site. The weekly timesheet builds itself, supervisors approve it, and labour cost and payroll both run off the same approved hours.

Daily Time Record

Crews record the hours. Two approvals make the call.

No hour reaches the budget or payroll until it passes two approvals: an admin check on the hours and a manager sign-off on the week. Every change is logged with who made it and why.

Clock on
Record the day
Code it
Round it
Review
Approve
Cost
Pay

Workers sign on at the gate with a QR code. Start, finish and breaks are captured where the work happens.

The Daily Time Record splits the day across projects and tasks, and locks once submitted so nobody edits it after the fact.

Each entry carries its own project and cost code, or an overhead code for yard, travel and admin time. Your rounding rule applies automatically.

Approved worker-weeks post to the Budget Register as labour cost and export to payroll in the format your payroll system expects.

One weekly view

Every Worker, Every Day, One Screen

A seven-day grid across the whole workspace. Each worker shows their rate and role, each day shows hours by project, and anything odd is flagged before you approve it.

Weekly timesheet

Hours captured. Costs coded. You approve.

The supervisor sees the week as the crew recorded it, what each day costs, and anything that needs a decision before it reaches the budget or payroll.

Leading hand 42.5 h

Approved: Five days on COM-12, coded to framing and fit-out. Posted to the budget as labour cost.

Carpenter 8 h override

Override. Clock shows 9.5 h, supervisor set 8 h with a reason. The export pays 8 h and the audit keeps both.

Second record: Tuesday

Check: Two time records for the same worker and day. Pick the right one before it is paid twice.

Rate and role under every worker, so the cost is never a guess.

Overrides keep the clock time and the paid time, with who changed it and why.

Duplicate and late records are surfaced, never silently dropped or paid twice.

Unlock an approved week with a reason when something needs to change.

Coding that matches your ledger

Every Hour Lands Where Your Accountant Expects It

Project hours code to project cost codes. Yard, travel, training and admin code to overheads. Labour rates, awards and defaults come from your company settings, so the cost is right without anyone looking it up.

Labour costing

Approve the week. Watch labour hit the budget.

Approved hours multiply out at each worker's rate and post as wages cost against the project and cost code. The PM sees labour to date against budget on Tuesday, not after month end.

Per-entry coding: one worker can split a day across two projects and an overhead.

Labour rates and awards by worker, with on-costs applied to the posted cost.

Workspace rounding rule: nearest 15, up to the next 15, or none. Applied to hours and exports.

Overhead hours post to your overhead budget, so non-project time is visible too.

Payroll without the re-key

Your payroll export matches the timesheet to the minute.

Export the approved week in the format your payroll system imports. Overrides, rounding and breaks carry through, and exporting a week that isn't approved asks you to confirm first.

Export check

This week is not manager-approved yet.

Export anyway, or approve the week first.

Payroll exports

Approved before it's paid. Every export is logged.

One approved week, exported in the format your payroll needs. Pick the template once in Company Settings and the export is ready every Monday.

Deputy
Smartly
CSV

Deputy shift import with location, area and meal breaks filled in.

Smartly for NZ payroll, with employee number, department and pay type.

Per-entry cost codes in the CSV, so your accountant can reconcile wages by project.

Using another payroll system? We map the export to its import template during setup.

Your people, set up once

Labour rates and a workforce directory that every timesheet already knows.

Labour Rates with awards, project overrides, rate history and employment cost

Labour rates and awards

Build your rate library once: ordinary, overtime, weekend and allowance rates by role, linked to the award each one sits under. Add on-costs for super, leave, workers comp and payroll tax so the cost that posts to the budget is the true cost of the hour, not just the wage.

Rates by role, trade or individual worker
Awards and overtime rules in one place
Effective dates, so a pay rise never rewrites last month
Duplicate rates caught before they cost you

Workforce directory

One record for every worker: trade, role, labour rate, licences and tickets, inductions, emergency contacts and payroll details. The same record signs them on at the gate, prices their timesheet and fills the payroll export.

Employee number, department and pay type for payroll
Tickets and licences with expiry alerts
Inductions and emergency contacts on the same record
Employees and labour hire in one list, by project

Plan the crew

Forecast Labour Before It's Spent

Allocate your own crews to programme tasks, see who is booked where next week, and compare planned hours with actual hours as the timesheets come in.

Resource plan

Planned hours vs actual hours, by task, every week.

Each programme task shows the crew allocated to it, the hours planned and the hours approved so far. Drift shows up while there is still time to move people.

Allocate workers and plant to programme tasks from your own resource list.

See next week's crew by project before Friday's planning meeting.

Approved timesheet hours roll up against each task's planned hours.

Forecast to complete for labour updates as the week is approved.

One hour, all the way through

From the Site Gate to Payroll Without a Single Re-key

Each stage carries the hours from the stage before. The same approved hour is the cost on the budget and the line on the payslip.

01 Sign on
QR code at the gate. Induction and SWMS checked. Worker on site, on record.
02 Daily Time Record
Start, finish, breaks and tasks in DS Site. Locked once submitted. Works offline.
03 Weekly timesheet
Builds itself from the daily records. Seven-day grid for every worker. Rate and role shown.
04 Coding
Project, cost code or overhead on every entry. Rounding rule applied.
05 Double approval
Admin checks the hours, the manager signs off the week. Both stamps before anything is costed or paid. Every change is logged.
06 Labour cost

Approved hours post to the Budget Register as wages. Labour to date, by cost code. Same day, not month end.
07 Payroll
Export to Deputy, Smartly or CSV. Matches the timesheet to the minute.
08 Forecast and margin
Labour actuals feed forecast to complete. The monthly report and Xero see the same numbers as the site.

Time clock vs Deep Space timesheets

Why Project Timesheets Beat Another Time Clock

A time clock tells you who to pay. Deep Space tells you what every hour cost the project, and pays it correctly too.

Labour cost, not just hours

Time clocks stop at hours. Deep Space turns approved hours into cost on the right project and cost code, the day they are approved.

Your cost codes on every entry

The same cost code library runs from the estimate to the budget to the timesheet. No mapping table, no month-end re-coding.

No per-worker fees

Time and attendance products charge per worker, per month. The Deep Space platform and DS Site are one flat subscription with unlimited users, crews included.

Built for ANZ payroll

Awards, rounding to the quarter hour, Deputy and Smartly exports, and AU and NZ cost structures. Set up with you by a local team.

Safety and time in one sign-on

The same QR sign-on checks inductions and SWMS, starts the time record and feeds the evacuation list. DS Site on the worker's phone, not three separate logins.

An audit trail on every hour

Clock time, paid time, who approved it and every override with its reason. Ready for payroll queries, award audits and disputes.

Overheads you can finally see

Yard, travel and admin time post to overhead budgets, so you know what non-project time really costs the business.

Two sets of eyes on every week

Admin and manager approvals are tracked separately on every worker-week, so payroll only runs on hours both have signed.

“Everything is included. No modules, no add-ons, no getting stung every time we need one more thing.”

Matt Hornby, Construction Manager, Matland Group

Always shipping

Built With Builders Who Run Their Own Crews

Shaped with NZ and AU builders who self-perform carpentry, fit-out and civil works. Recent releases: per-entry coding, overhead hours, labour posting to the budget, rounding rules, overrides with audit, and Deputy exports. Next: Smartly import and export, payroll employee details and planned vs actual labour by task.

The full platform

Timesheets Run on One Connected Platform

Commercial

From bid to final account

Programme

Linked to procurement and cost

Delivery

Site execution and HSEQ

Correspondence

Notices that go from your email

Documents

Drawings, registers, transmittals

See your crew's week land on the budget.

$27,500/year. Flat. Unlimited users. Unlimited projects. KAI included.

Bring last week's timesheets. We'll set up your rates and cost codes, approve a real week with you and show the labour post to the budget and the payroll export it produces.

Book a timesheets demo