For ANZ commercial builders and large subbies. $10M to $200M+ turnover.

Preconstruction Software for Commercial Builders

From first opportunity to signed contract. Every stage feeds the next.

Most builders run preconstruction across seven tools that do not talk. Deep Space holds the bid-win lifecycle in one place. Opportunity. Takeoff. BOQ. Estimate. Proposal. Award.

See preconstruction running on your project

Builder-shaped opportunity pipeline. Identified to Awarded.

KAI takeoff from drawings. Cost codes and locations on every item.

BOQ live-linked to the takeoff. Manual edits flagged before they getoverwritten.

Branded proposals. Version control. E-sign. Tracked client view.

The legacy correspondence problem

Why Builders Lose Context Across Preconstruction Tools

Re-key here, copy-paste there, pray the returnable schedule matches the workbook. Everyhandoff is where the context dies.

01

Opportunity tracking lives in HubSpot or a spreadsheet. The drawings do not.

A sales CRM tracks deal stages. It does not hold drawings, scope notes, or competitor analysis. When the deal hits Tender, the team starts over.

02

Takeoffs, BOQs, and estimates sit in three tools that do not talk.

Bluebeam takeoff. Excel BOQ. Costex or Qubit estimate. Re-key every line. The returnable schedule never quite matches the workbookstructure.

03

Tender conversations vanish once the job is let.

Every clarification, every commitment, every email with a subbie. By the time delivery picks up the subcontract, half of what was agreed is in someone's inbox.

“We just need something that connects to everything. Everything needs to be talking.”

-- Estimating lead, Melbourne commercial builder. April 2026.

Opportunity tracker

Opportunity Tracking Built for Commercial Builders

Identified to Awarded. Project type, developer, value, probability on every card. One click converts a winning opportunity into a formal Tender, with everything you've collectedattached.

Opportunity tracker

Track the work you're chasing. Not the deal a SaaS rep is closing.

Builders qualify projects on developer, value, probability, sector,and submission deadline. Stages here map to that decision.

Identified
Qualifying
ROI
Tender
Negotiation
Awarded
Lost
Did Not Proceed

Stages built around how commercial builders actually qualify and chase work. Drag-and-drop between columns.

Weighted pipeline value calculated live from probability. Total pipeline, high-probability count, upcoming deadlines.

Documents, contacts, competitors, and correspondence stored against every opportunity from day one.

One-click conversion to a formal Tender. Everything you've collected lifts across. No re-keying.

Incoming tenders

Tender Management with AI Readiness Scoring

When a tender arrives, KAI scores readiness automatically and flags the gaps. Nodocuments. No team. Submission in five days. See what is bid-ready before the team burns hours pricing it.

Incoming tenders

Readiness score and risk factors. Calculated.Not assumed.

Every tender gets a readiness score from 0 to 100. Calculated from documents attached, team assigned, scopes drafted, days to submission. Risk factors flag what is missing.

Readiness 75

Risk: No related documents. No team assigned.

Readiness 92

Bid-ready. Team assigned.Scopes drafted. 12 days tosubmission.

Readiness 38

Risk: Drawings outdated. Addendum unread. 4 daysto submission.

Readiness score auto-calculated from completeness and timeline signals. Updates as the team adds documents and assigns roles.

Risk factors flagged in plain language. The bid runner sees the gaps before the estimator does.

Documents, comments, scopes tabs on every tender. Working files live with the tender.

Submission Tracker counts the bids in flight. Tender Outcome and Win/Loss closes the loop.

Convert and takeoff

Manage Opportunities, Takeoffs, Estimating, and Preconstruction Workflows in One Platform

Click Convert. Three-step wizard captures tender name, status, team, tags. The takeoff workspace opens. KAI extracts items from drawings with quantity, unit, location, and category.

Convert and takeoff

One click into a structured tender. Then KAI on the takeoff.

Convert lifts the opportunity record into a formal tender, withdocuments and contacts attached. The takeoff workspace opens.KAI extracts items from drawings with cost codes, locations, andcategories on every line.

Suggests recipients based on the notice type and the project directory. Architects on RFIs, engineers on technical clarifications, principal contractors on EOTs.

KAI extraction from drawings. Counts fittings, breaks quantities by zone, surfaces a material summary in seconds.

Takeoff items with code, location, category, cost code, quantity, unit, rate. Auto-calculated totals.

Clone Wizard. Reuse a takeoff structure from a past job. Last project becomes the starting point for the next.

BOQ live-linked to takeoff

Bill of Quantities live-linked to your takeoffs. No re-keying. No drift.

Every BOQ item linked to its takeoff source. Edit a quantity in the takeoff, the BOQupdates. Manual override flagged because next sync will overwrite it. One source of truth.

Synced item warning

This item is synced from Quantity Takeoffs.

Manual changes may be overwritten on the next sync.

BOQ synced from takeoff

Synced Item Warning. The architecturalmoment.

Override knowingly or not at all. The Source column on every line shows where the item came from. Takeoff. Manual. Imported. One look at the BOQ tells you what is connected and what was hand-keyed.

Takeoff
Manual
Imported

Hierarchical structure with budget categories rolling up. BC-05 Internal Fitout. BC-04 Services. Each category sums its items.

Source column on every item. Takeoff, Manual, or Imported. See at a glance what is connected.

Cost codes carry from QTO to BOQ to Estimation to Budget Register to Xero mapping.

Import BOQ from Qubit, Buildsoft, or Costex CSV. KAI matches column structure automatically.

Proposal builder

Proposal Builder with Version Control and E-Sign

Cover, letter, quoted items, specs, exclusions, terms, signatures. Live preview as you edit.Send with a tracked link. The client signs in their browser.

Proposal builder

Edit on the left.See it as the client will, on the right.

Sections sidebar on the left. Live preview on the right. Edit inlineand watch the proposal update as the client will see it. Quoteditems pull from the BOQ.

Sections cover everything a real proposal needs. Cover, Letter, Quoted Items, Specs, Exclusions, Quote Summary, Terms, Signatures, Contact Details.

Live preview updates as you edit. No more PDF-export-check-fix-export loop.

Version control. V1 sent, V2 in draft. New Version button. History on every change.

E-sign through hub.deepspacesync.com. Client signs in their browser. Audit trail returned.

The full lifecycle

Connect Preconstruction Workflows From Opportunity Through Project Delivery

Each stage carries the work from the stage before. On Award, the BOQ becomes theOriginal Budget.

01 Opportunity
Pipeline card with developer, value, probability, sector, drawings, contacts. One click to convert.
02 Tender
Formal tender record. Readiness score and risk factors auto-calculated. Documents and scopes attached.
03 Takeoff
KAI extracts items from drawings. Cost codes from the company library. Locations and categories on every item.
04 BOQ
Live-linked to the takeoff. Synced item warning on manual override. Hierarchical with budget categories.
05 Estimate
Markup, escalation, prelims layered over the BOQ. Labor rates from the central register. Cost codes carry.
06 Subbie
tendering
Issue scopes via portal or secure URL. No login needed for subbies outside your directory. Bid comparison and leveling.
07 Proposal
Branded PDF pulls quoted items from the BOQ Version control. E-sign. Tracked client view..
08 Award
BOQ becomes Original Budget. Subbie pricing becomes subcontract commitments.Delivery picks up a project that already knows itself.

Preconstruction architecture · built right from day one

One Connected Preconstruction Workflow From Tender to Delivery

Cost codes set once and used everywhere. KAI takeoff that hands clean items to a live-linked BOQ. Every connection is deliberate. Every handoff is engineered.

Shared cost codes

One library flows from QTO to BOQ to Estimation to Procurement to Budget Register to Xero. Set once. Used everywhere.

KAI takeoff

Drop in tender drawings. KAI extracts items, counts fittings, breaks quantities by zone.

One PDF templating engine

Same engine generates Proposals, Subcontract Agreements, Payment Schedules, RCTIs, Head Contract Claims. One look. One brand.

Push-to-Commercial on award

BOQ becomes Original Budget. Subbie pricing becomes subcontract commitments. The handoff into delivery is a click.

Sync-linked BOQ

Every BOQ item linked to its takeoff source. Manual override flagged. No silent drift.

Project structure persists

Tags, locations, drawings, contacts, competitors persist from Opportunity through Award. Status changes. Data does not.

Subbie tendering on portal or URL

Portal for subbies in your directory. Secure URL for those outside it. No login required for the link.

Version control everywhere

Proposals, takeoffs, BOQs, drawings, scopes all versioned. See history. Roll back. Compare V1 to V2.

“We need something with a more commercial view. Something that fits a small to medium enterprise.”

-- Co-founder, NSW developer-builder. A$10M turnover. Currently using BuildExact. March 2026.

Always shipping

Manage the Full Preconstruction Lifecycle in One Connected Platform

The full lifecycle is live today. Estimation V2, Labour Rate Card flow-through, RFQ Module, and Clone Wizard ship next. Built with the customers running it.

The full platform

Preconstruction Is One Module of Seven in the Platform

Commercial

From bid to final account

Program

Linked to procurement and cost

Delivery

Site execution and HSEQ

Correspondence

Notices that go from your email

Documents

Drawings, registers, transmittals

See preconstruction running on your project.

$27,500/year. Flat. Unlimited users. Unlimited projects. No turnover-based pricing.

Bring a tender you have on your desk. We will load the drawings, run the takeoff, build the BOQ, and walk through the proposal.

Book a walkthrough