Training and Implementation
Rolling out new project software can feel risky. With Deep Space, implementation is structured, role-based, and paced to fit around live projects. Finance, commercial, project management, and site teams all see value quickly without disruption.
Our program is built for mid-sized commercial builders in Australia and New Zealand who are ready to move away from spreadsheets and disconnected systems. Deep Space provides one platform to manage finance, delivery, HSEQ, and reporting.
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Who this is for
Our program is built for mid-sized commercial builders in Australia and New Zealand who are ready to move away from spreadsheets and disconnected systems. Deep Space provides one platform to manage finance, delivery, HSEQ, and reporting.
Your Deep Space Journey
Getting Started
Set your project up for success
The first step is about clarity and preparation. Together we map your current workflows, align your chart of accounts, and define responsibilities so your team is ready to move into Deep Space with confidence.
What happens here
Outline training plan and rollout agenda
Define goals, milestones, and responsibilities
Nominate your Deep Space Champion
Map finance, commercial, and site workflows
Prepare data: project budgets, suppliers, subcontractors, cost codes
System Setup
Build the foundation
This stage connects Deep Space to your accounting GL system and configures the modules your teams use every day. By the end, your account reflects your business structure, ready for real projects.
What happens here
Configure Preconstruction, Procurement, Commercial, Delivery, HSEQ
Connect accounting GL system and test chart of accounts sync
Upload clean master data for clients, suppliers, subcontractors
Create workforce directory from payroll data and set user roles
Apply approval rules and delegations
Training
Personalised to your business and workflows
Every builder runs projects differently. That’s why Deep Space training is personalized around your exact workflows. Whether remote or on-site, we work directly with your finance, commercial, project, and site teams to make sure training reflects how your business operates in the real world.
What happens here
Finance and Commercial: budgets, forecasting, claims, retentions, AP
Project Managers: variations, change control, subcontractor workflows
Site Teams: scheduling, diaries, inductions, QA, NCRs via the Site App
Executives: portfolio dashboards, KPIs, cashflow and margin watch
Training delivered online or in person with interactive sessions
Recorded sessions, guides, and office hours to support ongoing learning
Go Live
Take control of your projects
This is where Deep Space becomes the system of record. We launch with a live project, bring across active jobs with current actuals, and pressure test reporting and workflows. You move forward with a clean, unified system.
What happens here
Soft launch on a live project
Bring across active projects with actuals, budgets, commitments
Roll out HSEQ registers, document control, and KAI insights
Test financial and portfolio reporting with leadership
Ongoing support plus eight training days to use flexibly over 12 months
Roles and responsibilities
Deep Space Champion-
internal owner who drives
adoption and decisions
Decision Makers – set approval
rules, delegations, and
reporting requirements
Finance Lead/Controller –
manage chart of accounts, GL
mapping, AP processes
Project Managers – validate
budgets, forecasts, and
variation workflows
Site Supervisors and Foremen –
test diaries, inductions, QA, and
mobile flows
Cutover and data
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We connect Deep Space to your accounting system and help bring across clean master data for clients, suppliers, and subcontractors. Workforce details from your payroll system can also be manually uploaded into the workforce directory along with user settings. Legacy project budgets are loaded with our guidance so finance and project teams start with accurate baselines. A short freeze window is applied to critical lists to avoid double entry. You finish with one clean system and clear rules for maintaining data hygiene going forward.
Delivery model
Remote workshops for planning and finance
On-site or remote sessions for
project and site teams
Recorded sessions and role-based guides for refreshers
Office hours during go-live week
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Success looks like
Finance closes the month without chasing spreadsheets
Project managers see budgets,
commitments, and claims in one placeSite teams log safety, QA, and diaries directly from their phone
Leaders get portfolio control and forecasting in a single source of truth