Why Deep Space?
You already know Deep Space is a faster, more modern way to run your construction projects. Now it’s time to help the rest of your team see the same value.
How to pitch Deep Space
to Directors, Owners, and Management
The most common objection at leadership level sounds like this: “New software? Our current tools aren’t
perfect, but they work fine.”
“Works fine” often means “looks functional but hides cost.” Most builders still run projects through a mix of spreadsheets, legacy tools, and disconnected finance systems. The work gets done, but it creates friction, duplicate effort, slow reporting, and teams spend more time managing data than managing projects.
%201.png)
The problems with “works fine” tools
Most mid-sized commercial builders still run projects through a mix of separate tools. A project management system for drawings, an estimating tool for takeoffs, spreadsheets for budgets, shared drives for documents, email for approvals, finance software for invoices, and a separate HSEQ app for site forms.
None of these systems share a common data model. The same contract, cost code, or claim gets recreated in multiple places. Site updates arrive late. Finance reports do not match what project managers see. Each team believes its version is correct, so reports conflict and month-end turns into reconciliation work instead of a true financial review.
The outcome is predictable. Double entry becomes the norm. Data goes stale. Decisions slow down. Financial control weakens and projects start carrying invisible margin risk.
Adoption becomes another silent issue. When tools feel slow or clunky, teams simply stop using them. They fall back to spreadsheets, WhatsApp messages, email threads, or paper. The so-called “system of record” loses relevance because the real work happens outside it.
What appears to “work fine” on the surface is actually friction that compounds every week, every project, and every claim cycle. It does not break loudly. It erodes quietly.
%201.png)
%201.png)
Business impact
These problems with “works fine” tools have very real business consequences:
Inaccurate data for decision-making
When work is fragmented across tools, business owners make decisions based on incomplete or incorrect information. Finance teams build beautiful reports that nobody trusts because everyone knows the underlying data is incomplete.
Significant administrative overhead
Every team has a different process, separately maintained, with customisations that are barely used or abandoned.
Employee frustration and retention
Mid-sized business pay for top talent, but provide them with tools that constantly frustrate them and keep them from being fully productive.
Deep Space was built from the ground up for AU/NZ commercial builders not adapted from overseas software or repurposed CRMs. It’s the single operating system for your entire project lifecycle: preconstruction, procurement, commercial, delivery, HSEQ, document control, and finance.
The Deep Space difference
What builders see after switching
Faster claims
Accurate forecasts
Better subcontractor response
Higher team satisfaction
The real question is not whether Deep Space is better. It is how much productivity is lost every week by staying with tools that only “work fine.” Project teams are often a builder’s most expensive resource, and the efficiency gains from Deep Space repay the switch many times over. To build a strong internal business case, we recommend running a short pre- and post-implementation survey.
This gives you measurable proof of improvement and real comments from users, showing the impact on project timelines, budget accuracy, subcontractor performance, and team engagement. Deep Space does not just replace software. It removes waste, connects data, and gives every team the same live source of truth, so projects move with clarity instead of friction.
.png)
“My advice to anyone considering Deep Space is to run a pilot. The product speaks for itself. Once the team sees it in action, the resistance disappears and everyone wants in.”
— Implementation Lead, Tier-2 Commercial Builder
How to Pitch Deep Space to Commercial
Managers, PMs, and CAs
Primary objection:
“Changing systems will disrupt our live jobs.”
Reality: Switching does not create disruption. Deep Space is introduced through a
controlled pilot: a two-day kickoff, a four to six week pilot on one live project, and a full cutover
only after the team has seen it work.
The problems with your current stack
Too many systems: Budgets sit in Excel, contracts in shared folders, claims in PDFs, variations in email threads. The data never lines up.
No real-time visibility: Reporting arrives at month-end, so risk is spotted late instead of managed early.
Manual reconciliation: Double entry between estimating, procurement, and finance consumes days every claim cycle.
The Deep Space difference
One connected workflow from head contract to subcontractor,
with native Xero sync. Claims, variations, retentions, and forecasting live in the same
system, so commercial control is continuous, not rebuilt every month.
Outcome
Faster progress claims and payment schedules
Real-time cost tracking and risk visibility
Less time spent reconciling, more time building
“Run your next claim in Deep Space. You’ll never look back.”
How to Pitch Deep Space to Finance and CFOs
Primary objection:
“Integration sounds risky.”
It’s not. Deep Space uses a proven two-way sync with Xero to keep COA, tracking,
and payments aligned automatically.
The problems with manual reconciliation
Double entry between project and ledger
Timing errors in claims and invoices
Reporting delays that distort WIP and cashflow
The Deep Space difference
Finance remains in Xero; but data stays live. Claims, invoices, and retentions sync automatically,
with audit trails for every transaction.
Benefits
AR/AP always current
Month-end closes faster
WIP and forecast reports are reliable
“Deep Space makes the ledger reflect project reality; not the other way around.”
How to Pitch Deep Space to Site Teams and Supervisors
Primary objection
“We don’t need another tool.”
Deep Space isn’t another tool. It’s the simplest one you’ll ever use. Designed site-first, not office-first.
The problems with existing tools
Slow logins and outdated drawings
Clunky forms no one wants to fill out
Information lost in emails and chats
The Deep Space difference
The Site App shows only what matters: latest IFC drawings, RFIs, SIs, NCRs,
and dockets. All fast, mobile, and offline-ready.
Benefits:
No superseded drawings
Faster RFI turnaround
Traceable instructions and photos
Minimal admin, maximum accuracy
“Everything we need is in one app, and it just works.”
How to Pitch Deep Space to HSEQ and Compliance Leads
Primary objection:
“Our current templates already work.”
They might...but they’re disconnected. Deep Space turns them into live, linked registers.
The problems with disconnected HSEQ
Forms live in isolation
Evidence not linked to project data
Reporting is manual and inconsistent
The Deep Space difference
Integrated ITP, SWMS, and NCR to CAPA workflows
Attach photos, RFIs, and site notes to the correct record in seconds
Instant audit trails and compliance dashboards, ready for inspectors or leadership
Outcome: Compliance by design, not by paperwork.
How to Pitch Deep Space to Skeptics
Primary objection
“Deep Space is new and not proven.”
That’s exactly why it works. Deep Space was built after two decades of lessons learned from the ground up in construction and tech. It’s designed by the same team that built and scaled a unicorn software business in the trades, applying every learning, misstep, and success to create the platform builders actually need this time.
The reality
Every “proven” system in the market today was built a decade or two ago for a different industry and a different era. These platforms were not designed for the way mid-market AU/NZ builders actually operate across multiple entities, live projects, and rolling programs. Deep Space is.
Deep Space is built locally for commercial, civil, mining, and fit-out environments, and it is already in use with leading AU/NZ builders. It is backed by a leadership team that has scaled software globally and now brings that same discipline, support structure, and product momentum to construction.
Why teams trust it
Built by the team behind one of the world’s most successful trade-tech platforms
Shaped by real experience building, selling, and scaling software for construction and field operations
Rolled out through a structured, low-risk process: demo, two-day kickoff, four to six week pilot, then full cutover
Supported locally in AU/NZ with hands-on migration, training, and champion programs
“Deep Space isn’t just another startup, it’s built by people who’ve done this before,
learned from every mistake, and came back to build it right.”
The Takeaway
Deep Space is new, but it is not untested. It is the next evolution of construction software,
built by a team that already knows what slows builders down and what never scales.
Early adopters are not taking a gamble. They are gaining the advantage of every lesson
learned, delivered in one modern operating system built for the way AU/NZ builders work today.
.png)
The Deep Space difference in numbers
50% faster claims
Zero superseded drawings
Forecasts aligned with actuals
Clean data, confident decisions
Next Steps
Book a 15-minute review call, and we will assess your current stack, confirm scope, and lock in your start date. The end result is one clean operating system that runs delivery, financials, and compliance across every project.