Built for audit defensible compliance.
Not by Friday-afternoon panic.
You own the SWMS, the inductions, the incident register, the toolbox talks, and the ISO audit. Today, those live across five systems and three Dropbox folders. When the auditor lands or the regulator calls, you're hunting paper trails. Deep Space puts safety, quality, and compliance inside the daily site workflow, with everything timestamped, signed, and audit-ready by default. WHS Act compliant. AS/NZS 4801 and ISO 45001 aligned.
What your day actually looks like
You're the one the regulator calls. The audit lands on you. ISO 45001 conformance is your sign-off.
the missing paperwork.
You need the audit trail to exist, not to be reconstructed in a panic the week before the auditor arrives. The trail has to live inside the daily site workflow, captured at the source, not assembled from email at the end.
"I'd rather the audit trail just exist than spend four weeks rebuilding it every year before the auditor arrives."
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What you're dealing with
Most HSEQ tools were built for tier-one contractors with dedicated audit teams. They miss the reality of mid-tier builders, where one or two people own compliance across the whole business.
Three different folder structures. Three different version-control habits. The auditor wants the current SWMS for the steel-fixing trade on project four. You're searching across folders that haven't been cleaned up since 2022.
The site emailed the incident in. You started the investigation. The corrective action sat with a sub for six weeks. Nobody followed up because the workflow was in a Word doc that nobody opened.
The talk happened. The sign-on sheet is in a filing cabinet at the site office. When the inspector asks for the trail, you're driving to site, scanning sheets, and emailing them across.
Every year, four weeks of preparation. Reconstructing the trail. Building the evidence pack. The audit itself takes a day. The prep takes a month. It happens whether your year was clean or not.
What we do differently
Most vendors sell. We land. The difference is structural, not marketing.
HSEQ Register
SWMS, inductions, incidents, toolbox talks, plant compliance in one workspace. Live data, not folders.
SWMS register with version control and trade-specific assignment- Induction register live across every active project
- Incident register with investigation workflow
- Toolbox talk register with sign-on records
- Plant and equipment compliance with expiry tracking
HammerTech, Donesafe, SWMS in Dropbox, induction folders in the site office, the spreadsheet that lists who's compliant on which trade.
Mobile Site Diary HSEQ Entries
Captured at the source. Site Managers log inductions, toolbox talks, near-misses, and incidents from the DS Site app, with the timestamp and the photo evidence attached.
- DS Site app on every Site Manager's phone
- Toolbox talk sign-on captured on the day, not retro-fitted
- Incident reporting with photo, location, and witness details
- Near-miss capture as a single-tap workflow
- Offline storage if the site has no signal
Paper sign-on sheets, the incident report typed up at the office two days later, the toolbox record that lives in a notebook.
SWMS Version Control
Revisions tracked. Approvals captured. Sub acknowledgement logged against the current version. The 'which SWMS is the latest' question has one answer.
- Version history on every SWMS, with reason and date
- Approval workflow per revision
- Sub acknowledgement captured against the specific version they signed for
- Trade-specific assignment, so subs only see what applies to them
- Audit export per project, per trade, per period
Multiple SWMS versions in Dropbox, the sub who signed an old version, the question of which document the audit needs.
Incident Investigation with CAPA Workflow
Incident logged, investigation triggered, CAPA assigned, close-out tracked. The workflow chases the next step, not you.
- Incident captured on site via DS Site app
- Investigation workflow with structured root-cause analysis
- Corrective and Preventive Actions (CAPAs) assigned with due dates
- Sub or internal resource accountability tracked
- Close-out evidence required before the workflow completes
- Reportable incidents flagged for regulator notification timing
Word incident reports in email, CAPAs in a spreadsheet, the corrective action that sat with the sub for six weeks because nobody chased it.
ISO and Audit Export
Evidence packs for ISO 45001, 9001, and 14001 generated from live data. The audit prep marathon ends. The trail is there because the work created it.
- One-click export for ISO 45001 (Safety), 9001 (Quality), 14001 (Environmental)
- Evidence pack assembled from live SWMS, inductions, incidents, and toolbox records
- WHS Act compliance evidence per AU jurisdiction
- AS/NZS 4801 alignment for NZ-specific requirements
- ISO27001 certified platform (information security covered for your IT auditor too)
The four-week annual audit prep marathon, the evidence pack assembled in Excel, the trail that gets rebuilt every year.
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Used by HSEQ teams at ANZ commercial builders
Mid-tier commercial builders. HSEQ teams of one to five. Compliance against the WHS Act, AS/NZS 4801, and ISO 45001.
click export. Last year it took a month to assemble."
Systems and Compliance Manager, ANZ mid-tier builder
actually get done."
WHS Manager, AU commercial builder
HSEQ Lead, NZ commercial builder
Compliance, in the workflow.
Not on top of it.
Thirty minutes, no install. We'll walk through a workspace with the SWMS register, the induction workflow, and the incident investigation actually running.
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