Construction Correspondence. Finally Built for Real Projects.

Most construction correspondence still lives in email. RFIs, EOTs, Site Instructions, approvals. Sent. Replied. Forwarded. Lost.

Deep Space rebuilds correspondence from the ground up so email stays email, but projects stay controlled.

No broken threads.

No inbox archaeology.

No disputes caused by missing context.

Email That Actually Belongs to the Job

Send RFIs, EOTs, Site Instructions, and formal notices directly from Deep Space using your real Microsoft or Google email.
What happens next is the difference.
Replies land

  • In your normal inbox

  • Inside Deep Space

  • Automatically linked to the correct project and record

No system email addresses.
No duplicate handling.
No broken chains.

Every conversation stays tied to the job, not buried in someone’s inbox.

Formal Notices. Done Properly.

Create structured, auditable notices without spreadsheets or templates.

Inside Deep Space, you can:

1

Choose the notice type: RFI, EOT, Site Instruction, General Correspondence and more

2

Link it directly to the relevant record

3

Set due dates and response requirements

4

Track acknowledgement and action status

Everything stays searchable, traceable, and defensible. This is correspondence you can stand behind when things get reviewed later.

See All Correspondence at a Glance

No more guessing what is outstanding.

Use the correspondence Kanban view to see everything by status:

Draft
Issued
Acknowledged
Actioned

Perfect for Project Managers and Construction Managers who need instant clarity on what is still open and what needs action right now.

Jump Straight From Email to the Record

Every email sent from Deep Space includes a direct link back to the record.

  • Open an email and jump straight into the linked RFI, EOT, or notice
  • Open a record and see the full correspondence history against it
No system email addresses.
No forwarding chains.
No lost context.
Just clean visibility across
email and project data.

Missed an Email? Still Captured.

Not every email starts in Deep Space. That is fine. Forward any external email into the project mailbox and:

Link it to an existing record, or
Convert it into a new notice

Nothing slips through the cracks. Nothing stays undocumented.

Draft Notices Faster With KAI

Writing notices should not start from a blank page. Inside the notice composer, use KAI to generate a first draft.

KAI just saves time.

KAI will:

  • Read the linked record
  • Pull in key context, dates, descriptions, and details
  • Generate a clear, professional draft email

From there, it is fully yours. Edit it. Adjust tone. Add or remove detail. Send when ready.
You stay in control.

Why This Matters

Better correspondence changes project outcomes.

Fewer disputes

Clear accountability

Faster responses

One source of
truth without
forcing teams out
of email

This is correspondence that works the way construction actually works. And this is only the beginning of what is coming in this module.