All-in-One Commercial Construction Management Software — One Connected Platform
Construction management platform for ANZ mid-tier commercial builders. Finally.
Too big for JobPac and Cheops. Too lean for Procore and Aconex. Deep Space AI runs every workflow in your business on one platform, with construction intelligence built into the work your team does every day.
Trusted by commercial builders across Australia and New Zealand, typically running projects from $100k to $100M+
You're running between five and fifty active projects.
Your contracts sit between a few hundred thousand and a hundred million. You've got QSs who know head contract variations, PMs running multiple jobs at once, and site supervisors who don't have time to log into four systems.
You've outgrown the basic tools and you've walked away from the enterprise quote. You've stitched the gap with Excel, email, and a stack of point solutions that don't talk to each other.
Deep Space AI is built for exactly where you sit. Not a smaller version of an enterprise platform. Not a bigger version of a basic one. Built from scratch for ANZ mid-tier commercial builders, with the workflows your team actually runs and the contracts your business actually signs.
The same four problems show up on every project.
The budget register lives in Excel. JobPac exports don't reconcile with what's actually committed. Variations get approved on email and entered into the system three weeks later. Your QS rebuilds the cost report on Sunday night so the Monday WIP has half-current numbers. By the time the picture is accurate, the PM has already committed to the next decision.
Your QSs and PMs comb through consultant packages by hand. Mechanical against structural. Architectural against services. Spec clauses against drawings. They miss things because there's too much to review and not enough time. Coordination gaps surface later as RFIs at framing or variations at handover. Always more expensive than catching them at tender close.
Schedule sits in MS Project or Asta. Cost sits in JobPac and Excel. Delivery happens in email. When the programme moves three weeks, nobody knows the commercial impact until someone spends half a day reconciling spreadsheets. By the time the impact is understood, the conversation with the client has already happened.
RFIs in Procore. Drawings in Aconex. Site instructions in email. Claims as PDF attachments. Defects in Snagr. Every project starts and ends with the same question: where is the actual current state of this job? Nobody can answer it without opening six tools.
You've already tried the alternatives. Here's why none of them worked.
Commercial in isolation. No programme integration. No document management. No intelligence layer. Your team uses them for the cost ledger and runs everything else in Excel and email. You've outgrown them and you know it.
Eighteen-month rollouts. Per-user pricing that adds up fast. Built for US contracts and US compliance frameworks, not ANZ progress claims, NODs, EOTs, or sliding retention. Your team ends up using 15% of the functionality and working around the rest.
MS Project for the programme. Aconex for documents. PayApps for claims. HammerTech for safety. EstimateOne for tendering. Snagr for defects. Excel for everything in between. Every tool works in isolation. None of them share data. You're paying seven invoices a month and your team is still copying numbers between systems instead of running projects.
Every workflow your business runs. One platform. One project record.
Ten modules. Connected to each other. Connected to KAI. Replacing the spreadsheets, point solutions, and email chains you're running today.
Preconstruction
From the first lead through to contract award. Built-in CRM, tender packages, BOQ takeoff, estimating, and a proposal builder that produces client-ready outputs.
- Opportunity to tender to estimate to project lifecycle, with auto-generated job numbers
- Built-in light CRM with client pipeline and opportunity tracking
- Tender packages and scope documents with version control
- BOQ takeoff with first-principles calculator and trade markups
- Bid levelling and trade comparison across submissions
- Proposal builder with client-ready outputs
- Push winning estimate directly to budget register
EstimateOne distribution, Excel BOQs, Word proposals, Zoho/HubSpot CRM, and the manual handoff between estimating and project teams
Commercial
Live budget register, variations, claims, retentions, and forecasting. Native Xero sync. Commercial impact flags automatically when the programme shifts.
- Budget register with live forecasting and cost-to-complete
- Variation management from instruction through to claim
- Sliding retention with milestone caps – max retention stops automatically
- Progress claims and payment schedules, CCA-compliant
- Native Xero sync – contacts, invoices, POs, bills without middleware
- AI invoice reconciliation – reads accounts inbox, matches to POs / SCs
- KAI surfaces commercial risks from programme shifts and document gaps
Cheops, JobPac, CAT Projects, PayApps, Excel cost plans, Procore Commercial, manual Xero reconciliation, and email-based claim chains
Procurement
Subcontractor tendering, package management, and bid analysis. Procurement schedule connects to the construction programme so long-lead items don’t get missed.
- Subcontractor tendering→ Issue ITTs with attached drawings, specs, and scope documents in one click
- Bid comparison and levelling across submissions
- Procurement schedule linked to the construction programme
- Subcontractor portal with self-serve access to packages and documents
- Compliance pre-check on insurances, licences, SWMS before award
ProcurePro, EstimateOne distribution, email-based tendering chains, and Excel comparison sheets
Programme
Live programme ingested from MS Project. Collaborative editing, not viewer-only. Connected tocommercials and delivery so changes flow everywhere.
- Ingest MS Project with full task detail
- Collaborative editing across the team, not a static viewer
- Build natively in Deep Space for smaller projects without an MS Project licence
- Look-ahead weekly work plans, distributed to subbies and consultants
- Package coordination and milestone tracking across trades
- Subbie-specific look-ahead views, they see only what concerns them
- Progress tracking decoupled from the master schedule file
- Schedule shifts auto-flag commercial impact in the budget register
Smartsheets, multiple MS Project licences, paper-based look-ahead schedules, and the disconnect between programme, cost, and delivery
Documentation
Full drawing register, transmittals from your own email, revision control, and KAI reading every upload before your team opens the file.
- Drawing register with full revision history and superseded tracking
- AI title block extraction – metadata read at upload
- Bound PDF auto-split into individual sheets
- Transmittals from your own email address, not a system notification
- KAI reviews every upload for scope gaps and cross-package coordination
- Drawing revision comparison – KAI highlights what changed between revisions
- Suggested RFIs generated automatically from document analysis
- Document explorer with folder structure, share with trades and consultants
Aconex, Autodesk Construction Cloud, Procore Docs, Dropbox, SharePoint, Excel drawing registers, and email transmittals
Delivery
RFIs, site instructions, defects, site diary, meeting minutes, CIs, CANs, Submittals. KAI watchesacross, plain language becomes structured workflow.
- RFIs with KAI plain-language drafting – describe the issue, KAI structures it
- Site instructions and directions with linked records to drawings and contracts
- Notice of Delay (NOD) workflows
- Extension of Time (EOT) workflows
- Defects management with linked photos, location, and trade assignment
- Site diary with photo capture, weather, attendance, and progress notes
- Subcontractor portals for live updates without back-and-forth email chains
Procore RFIs, email-based notices, Excel registers, paper site diaries, and Word-based site instructions
HSEQ
Inductions, SWMS, incidents, observations, daily site sign-on. Powered by DS Site, with 10+ years of construction safety heritage.
- QR-code site sign-on with SWMS and daily briefing acknowledgement
- Induction workflow with custom training tracks per trade
- SWMS approval and acknowledgement, linked to compliance status
- Incident register with company-level reporting
- Observations, toolbox talks, JSAs via DS Site form builder
- AI form builder generates custom forms from a written spec
- Compliance status, no expired insurance gaps
HammerTech, OneBreadcrumb, BuildPass, SignOnSite, and the gap between site compliance and accounts payable
Correspondence
Email integration with your Outlook inbox. Every reply captured automatically. No more CCs tomake sure it’s tracked.
- Email integration with personal Outlook – replies flow back automatically
- Send from your real address, not a generic system notification
- Notices and formal comms tracked with full audit trail
- Kanban view from drafts through to closed correspondence
- Linked records to RFIs, variations, instructions, and claims
- KAI reads threads, prioritises, and surfaces what needs action
Email chains, Outlook folders, Procore correspondence, and the lost-trailproblem when comms move outside the system
Portals
Built-in portals so subcontractors, consultants, and clients see only what concerns them. No extra licences. No third-party tools. Already running across every active project on Deep Space.
- Subcontractor portal – RFIs, instructions, programme, drawings, claims, compliance
- Consultant portal – drawings, transmittals, RFIs, specifications, addenda
- Client portal – progress dashboard, programme, variations, photos
- Self-serve access – each party sees only what concerns them
- Compliance tracking on insurances, licences, and SWMS
- Document download controls per record
Email-based subbie coordination, separate consultant portal subscriptions,monthly client PowerPoint packs
Reporting
Live dashboards across portfolio, commercial, delivery, HSEQ, and programme. No exports, no Excel, no reports that arrive after the decision was made.
- Project portfolio dashboard – contract value, margin, progress across all jobs
- Commercial reporting – cost-to-complete, forecast, variation exposure
- Delivery reporting – open RFIs, instructions, defects by project and trade
- HSEQ reporting – compliance status, incidents, induction expiries
- Programme reporting – look-ahead status, delays, critical path
- KAI surfaces cross-project risk patterns, not just single-project alerts
JobPac reports, Cheops reporting, manual Excel dashboards, Power BI exports, and fragmented data spread across systems
The intelligence layer built
into every workflow
KAI is not a chatbot pinned to the corner of the screen. It's an intelligence layer that runs inside the work your team already does.
On every drawing upload
KAI reviews the package. It compares structural to mechanical, architectural to services, drawings to spec clauses. It flags scope gaps, coordination issues, missing references, and potential RFIs. The output sits in the document review screen before your QS opens the file.
On every consultant report
KAI reads the document. LIM reports, seismic assessments, structural reports, geotech. It surfaces commercial risk, programme risk, and consent conditions that affect downstream activities.
On every drawing revision
KAI compares the new version against the superseded one and highlights what's changed. No more your team flicking between two PDFs trying to spot the differences.
On every account's inbox email
KAI reads the invoice, matches it to the PO, and queues it for reconciliation. No manual data entry.
On every RFI draft
KAI generates the response from project context. Your team reviews, edits, and sends from your email address. Not a no-reply notification.
What your business
looks like running on Deep Space.
One platform fee instead of seven vendor invoices
Decisions made on current data.
Risks surface at tender, not at handover.
One team manages more projects.
Live in three weeks, not eighteen months.
Three weeks. Hands-on.
Built around your project.
Account and project structure configured. Xero integration set up. Email integration for correspondence. AI invoice reconciliation configured. User roles and permissions mapped. Templates built to your standards. Workspace seeded with your project data.
Training for every function across your business: PMs, QSs, site supervisors, contracts admin, accounts, directors. Guided walkthroughs by your project type. KAI workflow training for drawing review teams. Deep Space champion training for internal advocates. We come to your office or site. In-person sessions are part of the package, not an upsell.
First live project runs with hands-on support from our team. Dedicated support during the first month. Usage review at 30 and 60 days. Scale to more projects at your pace. Enterprise-grade cloud infrastructure: secure, redundant, always on.
See it on a project
that looks like yours.
Tell us what you build, how big your team is, and what you're running on today. We'll set up a workspace that reflects your business and walk you through it. Not a generic demo. Not a sales deck. A real walkthrough of the platform with someone who's built construction software.
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