What This Guide Covers
Deep Space is purpose-built for AU/NZ mid-sized commercial builders.
It replaces siloed tools with one operating system from preconstruction to close-out.
Why do teams switch to Deep Space?
Traditional construction platforms fail mid-sized builders in
three consistent ways
Not built for mid-sized builders
Most tools are either too generic or built for enterprise contractors. Core workflows get ignored, teams fall back to spreadsheets, and finance, delivery, and site data stay disconnected.
Low user adoption
When the software feels like work, no one uses it. Clunky UX means PMs avoid updating budgets, site teams skip forms, and data stops flowing. Once adoption drops, reporting and control disappear.
No room to scale
Custom workarounds eventually break under project load, new users, and month-end pressure. Some platforms even penalise growth with user-based or project-based pricing, forcing teams to limit access instead of scaling it.
When workflows break, teams slow down. To regain speed, visibility, and
control, mid-sized commercial builders switch to Deep Space.
1. Built for mid-sized commercial builders
Most construction tools are point solutions. They do one slice well, but they cannot support the full workflow across estimating, delivery, site, and finance. Deep Space is built specifically for AU/NZ mid-sized commercial builders. Every stage, from planning to handover; runs in one connected system, so teams move faster and decisions stay aligned.
2. Designed for high adoption
A platform only works if people actually use it, which is why Deep Space is designed for fast, role-based engagement rather than generic dashboards and complicated menus. Site teams only see what matters to them, such as the latest IFC, daily logs, QA forms, and inductions, while RFIs, SIs, NCRs, timesheets, and dockets are captured in one mobile app instead of scattered across emails, PDFs, and spreadsheets. All client and subcontractor communication stays inside a shared portal, keeping every update in context instead of buried in inboxes. At the same time, project managers, estimators, and owners work from live financial and delivery data instead of waiting for end-of-month reconciliation. Adoption holds both on site and in the office, which means the platform becomes a true source of truth rather than another system people ignore.
Teams that switch from Procore, Cheops, or HammerTech report:
Real-time connection between site and office
Forecasts that finally match actuals without side spreadsheets
Higher usage across roles, resulting in faster delivery and cleaner reporting
3. Scales as you grow
Growth increases complexity. Most platforms cannot keep up, or they force brittle workarounds that eventually fail.
Deep Space runs cleanly whether you have 3 live jobs or 20+.Structured cost codes and registers. Multi-entity separation and permission control, reporting that matches the ledger, not a spreadsheet, fixed-fee pricing that does not penalise extra users or projects. You scale your business, not your software problems.
Who else is switching?
Deep Space is the platform of choice for AU/NZ mid-market builders across commercial, regional, mining, and civil sectors. Most customers run three to fifteen live projects at any given time, employ between 20 and 300 staff, and often operate across multiple entities.
The switch is happening across Tier-2 and Tier-3 commercial builders looking to replace fragmented systems, regional groups consolidating workflows across subsidiaries, mining contractors strengthening compliance and reporting, and civil firms managing multi-package delivery with tighter financial control. Design and construct specialists, as well as interior fit-out companies, are also moving to Deep Space to streamline delivery and gain real-time commercial visibility.
Why now
Early adopters report faster claims processing, cleaner financial reporting, and stronger on-site adoption after a two-day kickoff followed by a four to six week pilot.
How does the switching process work?
Switch with clarity and confidence. We manage the transition from
first call to full adoption.
1. Talk to our team
Book an intro demo to confirm goals, scope, entities, and timing.
2. Get decision-makers on board
Walk key stakeholders through how Deep Space improves control, visibility, and field adoption. Use the Pitch Guide to align the business case.
3. Run a pilot (optional)
Test Deep Space on one live project for four weeks alongside your current system. The Pilot Guide shows what to measure and how to compare results.
4. Migrate your teams
Use the Migration Guide to move users, data, and active projects into Deep Space with a clean cutover and no disruption to billing or claims.
5. Implementation and training
Follow the Implementation Guide to onboard every role, support the first project cycles, and ensure teams are confident using Deep Space as their primary system.
Implementation plan at a glance
Change management
Appoint champions per function.
Share an internal announcement, Q&A channel, and training dates.
Optional pilot on one live project with baseline surveys.
Sequence
Pre-kickoff (weeks 1–4)
Discovery and workflow mapping. Nominate champions.
Prepare chart of accounts, cost codes, budgets, suppliers, and subcontractors.
Kickoff (days 1–2)
Day 1 AM: connect Xero two-way, validate COA and tracking, import contacts.
Day 1 PM: configure Preconstruction, Procurement, Commercial, HSEQ, and Scheduling foundations.
Day 2 AM: Delivery and Site App checks on a live project.
Day 2 PM: end-to-end test across claims, payment schedules, portals, document control, and reporting. Set baseline metrics.
Pilot project (optional, 4 weeks, 1 live project in parallel)
Run real workflows for PMs, CAs, Site, HSEQ, and Finance.
Enable AR/AP, portals, and notifications.
Weekly checkpoints. Measure claim accuracy, drawing control, and forecast alignment.
Full cutover and go-live
Plan around claim windows to avoid disruption.
Migrate active jobs with budgets, commitments, and actuals. Apply a short freeze on master lists to prevent double entry.
Roll out HSEQ registers and document control. Validate dashboards with leadership.
Finalise approvals and permissions. Lock reporting.
Post-go-live (first 30 days)
Run end-to-end tests of commercial and document flows.
30-day review to validate reporting and compliance. Close issues and harden settings.
Deep Space Champion active. Office hours and support available.
Remaining training days (if applicable) available to draw down over 12 months.
What migrates
Companies, contacts, suppliers, subcontractors.
Chart of accounts and tracking categories.
Cost codes and baseline budgets.
Active contracts, claims, and the document register.
Email templates and standard forms.
Role-based training
Finance: budgets, forecasting, AR/AP.
Commercial, PMs, CAs: claims, variations, subcontractor workflows.
Site: diaries, RFIs, SIs, NCRs, and dockets via the Site App.
Executives: portfolio dashboards, WIP, cashflow, and margin watch.
Security
RBAC with least-privilege defaults.
Audit trails on every action.
MFA and clean separation across companies and projects.
External portals
Clients: progress, claims, approvals, document access.
Subcontractors: tenders, contracts, claims, variations, dockets.
Consultants: drawings, RFIs, approvals, document coordination.
Integrations
Finance: native Xero two-way sync.
Takeoff, estimate, payroll: CSV import and export.
Documents and signatures: in-product e-signature, optional DocuSign.
Scheduling: one-time MS Project import to generate the Deep Space WBS.
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Before you ask
us on a Demo
projects to switch?
multiple entities?
Before you ask
us on a Demo
with our current tool?